Abstract submission
We are excited to cordially invite you to spread the word within your professional community and contribute to the scientific program by submitting your abstract.
IMPORTANT DATE FOR ABSTRACTS
Abstracts submission will be possible starting from 07/04/2023.
Participants must send the title of their abstract by completing this form and then filling out the title of the abstract in their online.medevents.ro account (Abstract Section). The rest of the fields related to the details of the abstract will be completed with a line. The deadline for submitting title is 23/06/2023
The deadline for submitting abstracts is 22/09/2023.
Evaluation of the abstracts and the information regarding the selection of its material and the presentation format: oral presentation or poster until 02/10/2023.
ABSTRACT TOPICS
• cancer screening
• multidisciplinary treatment in all tumour localisation
• imaging in personalized medicine
• multidisciplinary tumour board – case presentation
• research
• radiobiology
• physics
• radiotherapy
• molecular targeted therapy and immune-oncology
• biological treatments in specific tumours
• management of adverse effects to cancer treatments
• QA & QC and risk management
• nutrition, suport and patient care
• learning, writing and publishing
• bioinformatics and statistics in oncology
• psycho-oncology
• communication and burnout
• varia
Guidelines
- Abstracts must be submitted in English.
- For typing, the total length of the abstract should not exceed 2000 characters (approx. 350 words), excluding title, authors, and affiliations.
- The title must be typed using Capital letters, Times New Roman font, size 12, Bold, maximum 300 Characters.
- A maximum of six authors/abstract will be accepted.
- The identification of the author must include the following information in the exact order: First name, Last name, Institution, Department, City, Country.
- The body of the abstract must be typed using Times New Roman font, size 12, single space, maximum 350 words (without title and authors).
- The abstract must not contain any graphics, tables, pictures, or other types of figures.
- The selection of the abstracts will be done by the Scientific Committee of the event and will notify the main author regarding the selection of his material and to the presentation format: oral communication or poster.
- The abstract must highlight the importance of the theme and the originality of the study, its purpose, the characteristics of the case and the relevance of the approached subject in the context of today’s knowledge.
ABSTRACT PRESENTATION FORMATS
- Oral presentation
- Poster
Abstract’s Structure
- Introduction
- Material and Methods
- Results
- Conclusions
- Keywords
- References
SUBMISSION PROCESS
06/23/2023
Participants must send the title of their abstract by completing this form and then filling out the title of the abstract in their online.medevents.ro account (Abstract Section). The rest of the fields related to the details of the abstract will be completed with a line.
22.09.2023
Abstract upload
02.10.2023
Notification regarding the evaluation results of the abstract
Step 1
Make sure to register at the event using the following form: REGISTRATION FORM
Step 2
Login to your account at online.medevents.ro
Step 3
Access your event
Step 4
Upload your paper from the ABSTRACT section (top right corner button)
FREQUENTLY ASKED QUESTIONS
Abstract Submission
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1. When is it possible to submit an abstract?
Abstract submission is open from 07/04/2023 to 01/09/2023.
2. Where can I submit my abstract?
https://online.medevents.ro/You can submit your abstract at online.medevents.ro. For extensive information, please read the SUBMISSION PROCESS above this section.
3. How do I submit an abstract?
Please view the list of topics listed before, choose one of the topics and submit your abstract via the electronic system.
You must indicate one presenting author who will receive all information regarding the submitted abstract and further procedures. The presenting author is responsible for forwarding the information to the other co-authors. If your abstract is accepted, the presenting author needs to register at the event. If the presenting author is not registered for the symposium by 10/09/2023 this will affect the inclusion of your abstract. For further information regarding presenting authors please see points 10-14.
4. How do I submit an abstract for which I am the presenting author?
When completing the submission form at online.medevents.ro, make sure to check the “I AM THE AUTHOR OF THE PRESENTATION” button.
The presenting author is responsible for forwarding the information to the other co-authors.
5. For which topics can I submit an abstract?
6. Can I make changes to the abstract in the electronic submission system?
Once the abstract is submitted, you cannot make any changes to that abstract. You can upload again your abstract, but first it is need to let organizers know first your intention at srrom@medevents.ro.
7. How many abstracts can be submitted by one presenting author?
8. Do you accept case reports?
9. What are the guidelines for the abstract?
Presenting Author & Registration
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10. Can I change the presenting author after the abstract has been submitted?
Yes, it is possible to change the presenting author after the abstract has been submitted.
If it is necessary to change the presenting author, please contact us at srrom@medevents.ro.
11. Can I add more than one author to the abstract?
12. Is it necessary to register at the event if I want my abstract to be presented?
Yes, the author who was indicated as the presenting author in the abstract submission system has to register by 10/09/2023.
13. Where can I register at this event?
You can register right here: REGISTRATION FORM.
14. Can I register as a speaker?
Notifications of Acceptance & Type of Presentation
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15. When will I be notified whether my abstract was accepted?
Notifications regarding abstract acceptance will be sent out to all presenting authors of submitted abstracts by 10/09/2023.
The presenting author is responsible for communicating this information to her/his co-authors.
16. How will I be informed whether my abstract was accepted?
Once the reviewing of abstracts is complete, all presenting authors of submitted abstracts will be notified by email.
If an abstract has been accepted for presentation, the presenting author will also be informed of the type of presentation assigned.
17. What types of presentation of abstracts will be possible?
Oral Presentation: Presentation during a scientific session.
Oral Poster Presentation: Selected Posters will be presented to the audience during Poster Sessions in the coffee and lunch breaks.
18. How and when will I receive more details regarding the type of presentation to which my abstract has been allocated?
All presenting authors of accepted abstracts will be notified to the type of presentation to which their abstract has been allocated via e-mail.
Further detailed information on the type of presentation (oral presentation, oral Poster presentation) will be sent via e-mail to all presenting authors after the notifications of acceptance have been sent.
19. Is all correspondence sent to the primary email address or can I request that all correspondence will be sent to the primary and alternative e-mail address?
Any correspondence, such as notifications, are usually sent to the submitter.
Contact for Questions & Problems
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20. Who can I contact if I have questions regarding the electronic submission of my abstract?
If you have any problems with submitting your abstract or if you have any questions regarding the electronic submission of your abstract, please contact us at srrom@medevents.ro.
